Chairman Jay Zembower

Present:

Vice Chairman Andria Herr

Commissioner Bob Dallari

Commissioner Lee Constantine

Commissioner Amy Lockhart

Additional Attendees: County Manager Darren Gray, County Attorney Kate Latorre, Deputy

County Manager Tricia Johnson, and Deputy Clerk Kyla Farrell.

Chairman Zembower called the meeting to order at 9:32 a.m. He welcomed staff and thanked

everyone for attending. County Manager Darren Gray discussed staff's work on putting

together the Key Strategic Priorities (KSPs) and stated they will discuss today how to move

forward.

II. Session Overview and Ground Rules

Dr. Ron Piccolo, meeting facilitator, addressed the Board and reviewed today's work session

schedule and procedures. Mr. Piccolo's resume was received and filed.

III. Key Strategic Priorities Update

Develop a Strategy for Effectively Managing Development Activity

(Rebecca Hammock, Development Services Director and Jose Gomez,

Development Review Chief Administrator)

2024-0413

Ms. Hammock and Mr. Gomez reviewed Agenda Item 1 as outlined in the agenda

backup. Mr. Gray noted the items in the presentation that have check marks are items

that have been completed already.

Deputy County Manager Tricia Johnson discussed the slide regarding Code

Enforcement.

The Board shared their comments and asked questions regarding the presentation.

Improve the Quality of the County Government’s Technology

Infrastructure (James Garoutsos, Chief Information Officer)

2024-0414

Mr. Garoutsos addressed the Board and reviewed Agenda Item 2 as outlined in the

agenda backup.

The Board shared their comments and asked questions regarding the presentation.

Andrea Wesser-Brawner, Chief Strategy and Innovation Officer, answered some of the

Board's questions.

Commissioner Lockhart confirmed with Mr. Garoutsos that staff did not think that the

Board's direction was for the County to become an internet service provider or funder.

Mr. Garoutsos noted they would not subsidize services for folks, but they would have

partnerships. Mr. Gray confirmed with Ms. Wesser-Brawner and Mr. Garoutsos that

they understand the direction the Board had given them and there is no confusion.

Develop a Strategy for Capital Asset Management (Lorie Bailey Brown,

CFO/Resource Management Director)

2024-0415

Ms. Bailey Brown addressed the Board and reviewed Agenda Item 3 as outlined in the

agenda backup.

The Board shared their comments regarding the presentation. Timothy Jecks,

Management and Budget Director, answered Board questions with Ms. Bailey Brown.

Mr. Gray advised during the budget session, if there is an issue, he wants the

Commissioners to bring it up. They will be letting the Board know what some of the

staff struggles are. Chairman Zembower asked for clarity that the two items on the

Recommendation/Requested Action slide are the only two things staff is still working

on. Mr. Jecks answered he would hesitate to say they are close to finished, but they

are making great strides. They do need to do an inventory of assets so that when

requests come through, they can put it in context. His only concern with that is that

getting an updated list of all assets into JD Edwards is going to be a challenge, but they

are committed to doing it. Ms. Bailey Brown added their inventory of assets has an

overly robust process. They inventory 100% of the County's assets every year. For

this endeavor, they focused on how the departments prioritize their capital assets that

they submit to OMB, and then understand the tools that they use and then

documenting that process. Ideally, they would like to have all of those assets

maintained in JD Edwards that they can pool so everyone is working from one source.

They aren't there yet, but it is something they intend to enforce. Mr. Gray noted he did

a gap analysis when he came on board to look at where the County's gaps were, and

this was probably one of the highest priorities.

Chairman Zembower recessed the meeting at 11:23 a.m., reconvening at 11:38 a.m.

Continued Emphasis on Affordable and Workforce Housing Initiatives

(Allison Thall, Communications Director)

2024-0416

Ms. Thall addressed the Board and reviewed Agenda Item 4 as outlined in the agenda

backup.

The Board shared their comments and asked questions regarding the presentation.

Chairman Zembower opined they may be able to remove this from the KSP list

because it is an ongoing initiative that they are already doing. Commissioner

Constantine agreed that it probably doesn't need to be as high of a priority.

Commissioner Dallari stated it's debatable whether or not it should stay a KSP, but it

does still need to be looked at.

Develop and Implement Plans for Leadership, Succession, and Talent

Development (Christina Brandolini, Human Resources Director)

2024-0418

Ms. Brandolini addressed the Board and reviewed Agenda Item 5 as detailed in the

agenda backup.

The Board shared their comments and asked questions regarding the presentation.

Commissioner Lockhart stated it strikes her that staff training isn't mandatory. She

asked if that is a County Manager decision or something the Board has to weigh-in on.

Discussion ensued. Commissioner Lockhart requested the County Manager look into

making staff training courses mandatory instead of voluntary.

Mr. Gray noted Ms. Brandolini is getting ready to launch the County's internship

program, so the Board will be hearing more about that coming up. The Board

discussed whether or not this item should stay a KSP. Commissioner Constantine

pointed out just because they remove an item from the KSP list, doesn't mean it isn't

just as important.

Chairman Zembower recessed the meeting at 12:25 p.m., reconvening at 1:01 p.m.

Continue Funding Reserve Accounts (Lorie Bailey Brown, CFO/Resource

Management Director and Timothy Jecks, Management and Budget

Director)

2024-0419

Mr. Jecks and Ms. Bailey Brown reviewed Agenda Item 6 as detailed in the agenda

backup.

The Board shared their comments and asked questions regarding the presentation.

Discussion ensued regarding an appropriate level of reserves. Mr. Piccolo asked if this

is a KSP or a policy decision. Chairman Zembower stated it is something they need to

address. Commissioner Constantine stated he doesn't think it needs to be a KSP

because they already have a policy for it. Mr. Gray explained why it is hard to compare

reserves from other counties.

Create a Community Health Initiative (Allison Thall, Community Services

Director and Matt Kinley, Fire Chief)

2024-0420

Ms. Thall and Fire Chief Kinley reviewed Agenda Item 7 as detailed in the agenda

backup.

The Board shared their comments and asked questions regarding the presentation.

Continue Implementation of the Five Points Project (Darren Gray, County

Manager, Chad Wilsky, Fleet and Facilities Director, and Kristian

Swenson, Assistant County Manager)

2024-0421

Mr. Swenson and Mr. Wilsky addressed the Board and reviewed Agenda Item 8 as

detailed in the agenda backup.

The Board shared their comments and asked questions regarding the presentation. An

extensive discussion ensued. The Chairman summarized he believes there is

consensus to not look at Phase 3, although he himself does not agree with that; not

have a new Five Points Master Plan study done, but allow staff to make changes and

updates to the original 2020 Master Plan to later present to the Board; and direct staff

to put together a plan of action to market the Civil Courthouse and County Services

Building for sale. Mr. Gray advised he will have staff go back and put together a plan

of action to bring back to the Board to see if they can get consensus. They're not going

to have all the answers yet; but as they build it, they will get there. He will bring the

plan back to the Board quickly before staff puts anything out to bid or updates any of

the projects.

Chairman Zembower recessed the meeting at 2:20 p.m., reconvening at 2:50 p.m.

Increase Engagement with Regional Partners (Darren Gray, County

Manager and Tricia Johnson, Deputy County Manager)

2024-0422

Ms. Johnson reviewed Agenda Item 9 as detailed in the agenda backup.

Vice Chairman Herr stated this is part of what staff does naturally and doesn't need to

be a KSP. Commissioner Lockhart stated although it no longer needs to be a KSP, it is

still important. She noted all partnerships need to show merit; just because they are a

partner now, doesn't mean they will be one forever. Commissioner Dallari agreed it no

longer needs to be a KSP.

10.

Develop a Holistic Water Policy (Kim Ornberg, Environmental Services

Director)

2024-0423

Ms. Ornberg addressed the Board and reviewed Agenda Item 10 as detailed in the

agenda backup.

There was consensus to move forward with the Recommendation/Requested Action.

IV. KSP Wrap Up and Next Steps

Chairman Zembower discussed the different ways they could rank the KSPs. Mr. Piccolo

talked about some reasons why they would keep something as a KSP and why they would

rank it higher than another KSP. Discussion ensued.

Recommended Status of Current KSP's

Mr. Piccolo polled the Commissioners item by item, and it was determined that they will

eliminate the following KSPs: 5 - Develop and Implement Plans for Leadership, Succession,

and Talent Development; 6 - Continue Funding Reserve Accounts; 7 - Create a Community

Health Initiative; and 9 - Increase Engagement with Regional Partners; and they will combine

KSPs 4 and 1 leaving KSPs 1 + 4 - Develop a Strategy for Effectively Managing Development

Activity and Continued Emphasis on Affordable and Workforce Housing; 2 - Improve the

Quality of the County Government's Technology; 3 - Develop a Strategy for Capital Asset

Management; 8 - Continue Implementation of the Five Points Project; and 10 - Develop a

Holistic Water Policy.

Rerank KSP's

Chairman Zembower advised he doesn't believe the KSPs need to be ranked since they've

got the KSPs down to only five. Mr. Gray stated he plans to do a quarterly update for the

Board on the five KSPs. For the items that are no longer KSPs but are still important to the

County, he will provide updates on those as well.

Add New KSP's

Chairman Zembower asked if there are any new KSPs the Board would like to discuss.

Commissioner Constantine discussed the Sustainability Plan. Mr. Gray advised that item will

be before the BCC at their next meeting. Vice Chairman Herr asked if staff has any

recommended KSPs. Mr. Gray answered the Board has covered everything he had on his

list including his goals that he had originally listed on his review. He has direction and is clear

going forward.

V. Chairman's Agenda

Medical Examiner Plan Update

Chairman Zembower provided a brief explanation of the history of the Medical Examiner's

Office. Mr. Swenson presented the Medical Examiner Plan Update (presentation received

and filed) and reviewed the Board's options recommended by staff: Option 1 - Continue with

District 5/24 Partnership; Option 2 - Partnership with Volusia County; Option 3 - Build a

Dedicated Seminole County Facility; and Option 4 - Build Dedicated Facility with 3rd Party.

Chairman Zembower stated they need to get the conversation going because at some point

he will have to tell their partners whether they are in or out. There was a lengthy discussion

regarding their options.

Commissioner Lockhart noted Mr. Gray should sit down with the Sheriff and include him as

part of the conversation. Vice Chairman Herr suggested this is an item that needs to be

moved into the County Manager's Office and out of the hands of the BCC. They need to see

full contracts to figure out whatever they're doing. The options need to be figured out a little

better; and maybe it needs to be its own separate work session, but they need to clearly

understand the timeline.

Board Operating Policies and Procedures Discussion

Chairman Zembower asked if there should be something in the Polices and Procedures

related to the annual review for the County Manager and County Attorney; is it okay as it is

now, or does it need to be changed. Discussion ensued and there was Board consensus to

discuss it at a BCC meeting as part of the agenda.

Sustainability/Resiliency - BCC presentation 4/9

Mr. Gray announced this item, and the following item (Rosenwald), will be presented at

upcoming BCC meetings.

Rosenwald - BCC presentation 4/23

Commissioner Lockhart advised she has asked the County Manager to provide individual

presentations on Rosenwald prior to the April 23 BCC meeting.

VI. ADJOURN

Chairman Zembower recessed the meeting at 4:20 p.m.