Title:
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Waive the procurement process and authorize Sole Source Procurement SS-5118-25/GCM - E-Warrants to Cloud Gavel, LLC, Baton Rouge, LA; authorize the Purchasing and Contracts Division to issue Purchase Orders; and approve and authorize the Chairman to execute a Resolution implementing the Budget Amendment Request (BAR) #26-010 in the amount of $80,000.00 to appropriate an interfund transfer from General Fund Reserves to the Court Support Technology Fee Fund. (Stephen Koontz, Administrative Services Deputy Director) Requesting Department - Information Technology
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Division:
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Administrative Services - Purchasing and Contracts
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Authorized By:
Robert Bradley, Purchasing Manager
Contact/Phone Number:
Gladys Marrozos/407-665-7112
Background:
SS-5118-25/GCM will provide a comprehensive electronic warrant software solution which will streamline the warrant process, from initiation by law enforcement officers to approval by judicial officers. The system will be fully customizable, allowing for creation and modification of warrant templates and workflows to meet the specific needs of the Court or the Agencies submitting or approving warrants. It will be accessible from any location via a web-based platform and mobile applications for Android, IOS, and iPadOS, ensuring that users can perform their duties efficiently, regardless of their location. The solution will autosave progress in the event of connectivity loss, ensuring work is not lost.
Additionally, the system will include a robust scheduling feature to manage on-call judicial officers and support tiered scheduling for judicial officers as well as customizable notification settings and preferences. The system will also handle warrants during business hours as well as afterhours “on call” warrants outside of business hours.
CloudGavel is the sole provider capable of delivering an Electronic Warrant Solution within Seminole County; specifically for the Seminole County Sheriff’s Office, Municipal Police Departments, and Judicial Courts.
The Backup Documentation includes the Sole Source Justification letter, Services Agreement with Scope of Services and the Budget Amendment Request to be provided.
The budget for this item is located in account business unit #02614013
Requested Action:
Staff requests the Board waive the procurement process and authorize Sole Source Procurement SS-5118-25/GCM - E-Warrants to Cloud Gavel, LLC, Baton Rouge, LA; authorize Purchasing and Contracts Division to issue Purchase Orders; and approve and authorize the Chairman to execute a Resolution implementing the Budget Amendment Request (BAR) #26-010 in the amount of $80,000.00 to appropriate an interfund transfer from General Fund Reserves to the Court Support Technology Fee Fund.