Title:
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Approve and authorize the Chairman to execute the Resolution amending Seminole County Administrative Code by creating a new Section 3.53 Public Records Request Policy, deleting Section 20.36 Public Records Fees, and creating Section 3.54 Public Records Maintenance, Storage, and Retention Policy. Countywide (Meloney Koontz, Assistant County Manager on behalf of Andrea Wesser-Brawner Chief Innovation and Strategic Initiatives Officer)
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Division:
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Innovation and Strategic Initiatives - Innovation and Strategic Initiatives
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Authorized By:
Darren Gray, County Manager
Contact/Phone Number:
Meloney Koontz/407-665-7225
Background:
Chapter 119, Florida Statutes establishes the general state policy on public records and in the absence of a statutory exemption, provides a right of access to the records of state and local governments as well as to private entities acting on their behalf. Seminole County has followed Chapter 119, Florida Statutes, and with the creation of a new Section 3.53 Public Records Request Policy, Seminole County establishes an administrative process for County employees to properly respond to, coordinate, and fulfill public records requests. An annual mandatory training event will be established, the first occurring within 60 days of approval.
Section 20.36 of the Seminole County Administrative Code contains public record fee information, which has been updated and consolidated to Section 3.53. Section 20.36 will be deleted.
Section 3.54 of the Seminole County Administrative Code is created and will provide administrative direction for County employees to properly maintain, store, retain, and dispose of public records in compliance with Florida Statutes, the Florida Administrative Code, and the Rules established by the Florida Division of Library and Information Services of the Department of State. The retention schedule for most County Public Records is the GS1-SL - State and Local Government Agencies.
Requested Action:
Staff requests approval and authorization for the Chairman to execute the Resolution amending Seminole County Administrative Code by creating a new Section 3.53 Public Records Request Policy, deleting Section 20.36 Public Records Fees, and creating Section 3.54 Public Records Maintenance, Storage, and Retention Policy.