Title:
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Approve the Master Commercial Card Agreement (MCCA) via Pasco County Contract number MCCA-080823 with JPMorgan Chase Bank, N.A. (JPMorgan) for the County’s Purchasing Card (P-Card) Program and authorize the Purchasing Manager to execute the documents, attested by the County Attorney’s Office. (Lorie Bailey Brown, CFO/Resource Management Director) Requesting Department - Resource Management
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Division:
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Resource Management - Purchasing and Contracts
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Authorized By:
Lorie Bailey Brown, CFO/Resource Management Director
Contact/Phone Number:
Tammy Roberts/407-665-7112
Background:
The Seminole County P-Card Program was initiated in 2006 with an Agreement between the Clerk of the Circuit Court and Comptroller’s Office and Truist, previously SunTrust. The current P-Card Program has approximately 237 active participants under the Board of County Commissioners, plus the Clerk of the Circuit Court and Comptroller, Supervisor of Elections and Property Appraiser also participate in the agreement with an approximate total annual spend of $10m.
In February 2023 Resource Management and Clerk’s Finance met with Truist to discuss lapses in service and discuss opportunities for Truist to deliver service to Seminole County. In subsequent months no changes were noted to improve the service. Purchasing & Contracts Division researched RFPs within Florida and found the three banks most used were Truist, Bank of America, and JPMorgan/Chase through solicitation or piggyback agreement. Surveys of the surrounding agencies found that the Seminole County School Board, Sarasota County, and Charlotte County utilize Bank of America via The Florida Department of Management Services solicitation and award in 2016. The State contract expires January 4, 2026.
In 2021, Lake County solicited proposals and evaluated eight (8) responses, considering technical and pricing factors as well as existing Florida-based contracts. They opted to piggyback Martin County contract with JPMorgan/Chase. In 2023 Lake County worked with JPMorgan Chase to piggyback the City of St. Petersburg contract for improved rebates and additional banking services.
In April of 2022, the Pasco County Purchasing Department solicited a Request for Proposal (RFP) for a P-Card program. On August 8, 2023, the Pasco County Board of County Commissioners approved the award to JPMorgan. The following entities are also utilizing JPMorgan Chase for their P-Card programs: Pasco County, City of Orlando, Orlando Utilities Commission (OUC), School District of Manatee County, School District of Pasco County, Flagler County Public Schools, Pinellas County Schools, City of St Petersburg, Lake County, and The Villages.
In May of 2024 Resource Management and Clerk’s Finance met with Bank of America to review the State contract and view the platform available for processing the Purchase Card program. The team also met with the Purchasing Manager from Lake County to inquire of their contract with JPMorgan Chase and how the platform was working for their processes. In July, the team met with JP Morgan Chase to view their platform.
Currently, Seminole County is receiving rebate percentages from Truist at a rate of 0.0135 and 0.0035 totaling $118,278 for 2023. JPMorgan Chase is offering via the Pasco County Contract 0.0185, 0.0095, and 0.0015 totaling $166,230 for the same spend.
The Pasco County Contract with JPMorgan Chase Bank, N.A. (JPMorgan) for Purchasing Card (P-Card) Program has an initial term of five (5) years from August 8, 2023, and automatically renews for three (3) successive one-year terms unless earlier terminated, through August 7, 2031.
Requested Action:
Staff requests the Board approve the Master Commercial Card Agreement (MCCA) via Pasco County Contract number MCCA-080823 with JPMorgan Chase Bank, N.A. (JPMorgan) for the County’s Purchasing Card (P-Card) Program and authorize the Purchasing Manager to execute the documents, attested by the County Attorney’s Office.