Title:
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Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #24-072 in the Water and Sewer Fund to adjust project budgets in accordance with the Utilities FY24/25 Capital Improvement Plan in the net amount of $9,295,630.73 being returned to reserves. Countywide (Timothy Jecks, Management & Budget Director) Requesting Department - Utilities
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Division:
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Management and Budget
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Authorized By:
Timothy Jecks, Management & Budget Director
Contact/Phone Number:
Sara Carrick/407-665-7180
Background:
Jacobs Engineering Group is in the process of updating the Utilities Master Plan for Seminole County Utilities Department, which will be completed in 2025. Jacobs performed an interim review of the Department’s current Capital Improvement plan to validate and provide recommended changes to the budgeted projects. All recommendations are consistent with the 2021 Master Plan developed by Seminole County and Jacobs. See attached report for more budget information. Below is a summary of project adjustments:
A total of 17 projects are completed with $2.9M available to be returned to reserves (see attached report).
A total of 4 projects are being deferred with $1.25M being returned to reserves, including: Reclaimed Water System Improvements (CIP#02208030) deferred to a subsequent fiscal year depending on the results of updated Master Plan and BCC direction. TMT Facility Process Control Analyzer (CIP#02408028) deferred and reviewed as part of Master Plan update. SER WTP Lox Tank (CIP#02208037) deferred for subsequent fiscal year but leaving some funding in case assistance is needed preparing a scope of work for bid. ES Billing Office Renovation (CIP#02408001) based on plans related to County property near the Central Transfer Station.
There are 13 active projects with additional budget not needed within the next 12 months, totaling $9.7M being returned to reserves, including: Apple Valley Distribution Improvements (CIP#00064582) design has yet to begin. As design progresses, construction will be budgeted likely for FY26. Greenwood Lakes WTP Demolition (CIP#00178303) is in design phase with sufficient funding. SSNOCWTA I&I Funds (CIP#00283004) Infiltration and Inflow (I&I) will be studied and mitigated through other collection system projects. Remaining available funds are to address potential change orders with existing work orders. CUP Consolidation (CIP#00201103) is for regulatory permitting and compliance efforts with sufficient budget available. Utilities Master Plan (CIP#00255203) work order has been issued to Jacobs to update Master Plan through 2045 and conduct several work sessions with the BCC. Recharge Feasibility Study (CIP#02108044) design has yet to commence. Construction will be requested for FY26. Highland Pines Utilities Upgrades (02108055) is in construction phase with sufficient budget. Highland Pines Utilities Upgrades (02108055) is in construction phase with sufficient funding. Slavia Road Relocation (CIP#02108059) is in design phase. Construction will be requested in FY26. Critical Radio Upgrades (CIP#00006629) purchase has sufficient funding.
This BAR will establish budget for 3 new projects and capital equipment, totaling $0.4M, including: Two Vactor Trucks (CIP#02208004 & 02208005) $80,300 for equipment ordered. South East Regional Water Treatment Plant Repair & Rehab Project (CIP#02408041) $300K to install new wiring to pumps in SER Well #4 to improve power supply and maintain proper capacity.
A total of 14 projects are currently active but require an additional funds in the amount of $4.4M to complete, including: Oversizing and Extensions-WW (CIP#00021716), Lake Monroe WTP Demolition (CIP#00056606) design is complete. Ready to bid once funds are in place to cover OPCC. Pump Station Upgrades (CIP#00082924) program is needed to refurbish and upgrade the utility’s 350+ sanitary sewer pump stations. Addition funds needed for cover updated OPCC. WW Collection R&R (CIP#00083116) program includes smaller projects and studies focused on the wastewater collection system such as infiltration and inflow analysis, lining of manholes and pipes, or other minor refurbishment as needed. Country Club WTP R&R (CIP#00178304) program includes small projects and equipment needed to keep the treatment plant in good working order. Security Improvement and Vulnerability Assessment (CIP#00203211) program includes studies and projects to identify and mitigate risks to the utilities and related facilities. AWIA now requires an updated vulnerability assessment and emergency response plan. NE-NW RW System Optimization (CIP#00283005) needs additional funds for work related to SCADA system controls for reclaimed water in the northeast and northwest service areas. Rinehart Road FM Valves and Meter (CIP#02208026) project will meter wastewater flow from Lake Mary and redirect some wastewater flow away from Greenwood Lakes WRF, which has very limited capacity, toward Yankee Lake WRF, which has more available capacity. Additional funds based on updated OPCC. Replacement of PS 291 (CIP#02208027) will increase capacity of the Howell Estates pump station. Additional funds needed based on updated OPCC. Storage Tank R&R (CIP#02208037) will refurbish water and reclaimed water tanks as needed. WRF Improvement / Permit Renewal (CIP#02308022) application for Yankee Lake Permit has been submitted. Additional funds need to address new regulations regarding collection systems. Lockwood Blvd Pipe Replacement (CIP#02308027) needs additional funds to install a reclaimed water main along with a force main in Phase II of the Lockwood area sewer improvements. Project design is nearly complete and ready for bid. Yankee Lake Admin. Building Renovation (CIP#02408019) will update flooring, bathrooms and paint in the admin building. Additional funds needed to address the scope of work.
Reserves:
A total of $9,295,631 will be returned to Water & Sewer operating and capital reserves. Current FY24 reserves in these funds are budgeted at $45M.
Requested Action:
Staff requests the Board approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #24-072 in the Water and Sewer Fund to adjust project budgets in accordance with the Utilities FY24/25 Capital Improvement Plan in the net amount of $9,295,630.73 being returned to reserves.