Title:
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Approve and authorize the Chairman to execute a Resolution implementing the Budget Amendment Request (BAR) #24-034 in the Water and Sewer Fund to transfer $1,410,000 from reserves for the purchase of a new Hach Sampler; water analysis & treatment; and project management costs. Countywide (Timothy Jecks, Management & Budget Director) Requesting Department - Utilities
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Division:
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Management and Budget
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Authorized By:
Timothy Jecks, Management and Budget Director
Contact/Phone Number:
Wendy Aviles/407-665-7182
Background:
Water Utilities Operations
CHEMICALS (Operating BU# 087806 / 087807 / 087810) - $450,000
The FY24 Budget did not anticipate the following:
• Two price increase occurrences for Liquid Oxygen and Sodium Hypochlorite within a year.
• The Sodium Hypochlorite original contract of $ 0.41/gal. expired, and newly executed contract price is 59% higher than previous price.
• The Liquid Oxygen (LOX) contract expired last year with a ‘no bid’ solicitation.
• The Increase in price when contract was extended.
• The LOX is currently under re-solicitation and the price may change again.
LAB ANALYSIS (Operating BU# 087806 / 087810) - $500,000
The FY24 Budget only covered FDEP regulated monitoring sample requirements. Water Utilities Operations did not anticipate sample collection of the emerging contaminants 1,4 Dioxane and PFAS that are now monitored monthly for all treatment facilities.
NEW HACH SAMPLER EQUIPMENT & ANALYZERS (BU# 02408040) - $25,000
Request to purchase capital for new testing equipment and analyzers due to end of service life and phased-out units. The existing service provider has phased out equipment and the analyzer's technology will not be supported and maintained as required per Florida Statutes 62-600 & 62-610.463
Water Utilities Engineering
SPECIAL COUNSEL & PROJECT MGMT SUPPORT (Operating BU# 087802) - $260,000
• FY24 Budget did not cover funds resulting from legal work not attributable to Septic to Sewer Conversions, such as work regarding possible acquisition of water and wastewater systems. The Engagement Letter Authorizes up to $250,000 for legal services, Utilities Department estimates $120,000 portion may occur in FY24. The additional funds are requested to cover work not reimbursable by the Grant Match Funds for Septic to Sewer.
• Due to amount of un-filled positions within the Department, a Work Order was processed, to provide as-needed staff support, at the end of FY23 following the Budget process for FY24. The Work Order and encumbrance was carried forward. The additional funds are requested to cover the unanticipated encumbrance for FY24.
YANKEE LAKE SURFACE WATER TREATMENT PROCESS (BU# 02408032) - $75,000
The amended project scope is to provide professional services in support of the Yankee Lake Surface Water Plant Process Evaluation, with existing process water quality and mass balance, and facility alternative process modifications for low intake flows and future needs. The Fee Proposal from the consultant came in above the budget estimate. The additional funds are requested to cover the fee proposal plus an additional contingency to cover potential design parameters based on findings to complete the evaluation.
LAKE HAYES WATER TREATMENT PLANT DEMOLITION (BU# 00203213) - $125,000
The Pre-Demolition work to disconnect from the water distribution system incurred overruns from the initial estimate along with increased material and labor costs. The additional funds are requested to cover the budget shortfall due to pre-demolition overruns and increased material and labor costs.
Water and Sewer Fund Reserves are currently budgeted at $28M.
Water and Sewer Capital Improvement Fund Reserves are currently budgeted at $110,000.
Requested Action:
Staff requests the Board approve and authorize the Chairman to execute a Resolution implementing the Budget Amendment Request (BAR) #24-034 in the Water and Sewer Fund to transfer $1,410,000 from reserves for the purchase of a new Hach Sampler; water analysis & treatment; and project management costs.