Title:
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Award RFP-604605-23/LAS- Disaster Recovery Consultant Services to Carlisle Thompson LLC, Georgetown, TX, as the main Consultant and Disaster Program & Operations, Inc., Ponte Vedra, FL, ICF Incorporated, L.L.C., Reston, VA, Innovative Emergency Management, Inc., Morrisville, NC, and Tetra Tech, Inc., Maitland, as additional Consultants, on an as-needed basis. Approve and authorize the Purchasing and Contracts Division to execute the Agreements. Countywide (Diane Reed, Purchasing and Contracts Division Manager) Requesting Department - Office of Management and Budget
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Division:
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Resource Management - Purchasing and Contracts
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Authorized By:
Lorie Bailey Brown, CFO/Resource Management Director
Contact/Phone Number:
Louis Straffi, Sr. Procurement Analyst/407-665-7114
Background:
RFP-604605-23/LAS will provide one (1) main and four (4) additional, qualified, experienced consultants for consulting services for cost recovery related to disasters/special events. These services include but are not limited to financial recovery in support of operations of the County, primarily related to federal and state disaster reimbursement. When requested, the selected consultants will furnish required documentation for disaster claims, coordinate the appeal process of these claims, and other responsibilities as necessary to secure appropriate funding reimbursement at both the state and federal levels during and after disaster events.
This project was publicly advertised, and the County received seventeen (17) proposals in response to the solicitation. The Evaluation Committee consisted of Lorie Bailey Brown, CFO/Resource Management Director, Davison Heriot, Financial Manager, Office of Management and Budget, and Steven Lerner, Project Manager II, Emergency Management. The Evaluation Committee reviewed the proposals, considering qualifications, experience, approach to work, references related to the scope of services, and Fee Structure.
The Evaluation Committee recommends award of this project to the top ranked, responsive, responsible proposers, Carlisle Thompson LLC, Georgetown, TX, as the main Consultant and Disaster Program & Operations, Inc., Ponte Vedra, FL, ICF Incorporated, L.L.C., Reston, VA, Innovative Emergency Management, Inc., Morrisville, NC, and Tetra Tech, Inc., Maitland as additional Consultants, on an as-needed basis.
Authorization for services by the consultants will be in the form of written Purchase Orders issued and executed by the County. These agreements take effect on the date of execution and will continue for a period of three (3) years. At the sole option of the County, these agreements may be renewed for two (2) successive periods not to exceed one (1) year each. The estimated annual usage is dependent on outstanding FEMA public assistance and any future disasters.
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Staff Recommendation:
Staff recommends that the Board award RFP-604605-23/LAS- Disaster Recovery Consultant Services to Carlisle Thompson LLC, Georgetown, TX, as the main Consultant and Disaster Program & Operations, Inc., Ponte Vedra, FL, ICF Incorporated, L.L.C., Reston, VA, Innovative Emergency Management, Inc., Morrisville, NC, and Tetra Tech, Inc., Maitland, as additional Consultants on an as-needed basis, with an estimated annual usage dependent on outstanding FEMA public assistance & any future disasters. Approve and authorize the Purchasing & Contracts Division to execute the Agreement.