Title:
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Presentation and Award of RFP-604918-25/PCD - Term Contract for Micro-Transit Services to the top ranked firm Beefree, LLC dba Freebee and authorize the County Manager to execute the agreement and adjust service levels going forward based on demand. Countywide (Stephen Koontz, Resource Management Deputy Director) Department - County Manager’s Office
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Division:
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Resource Management - Purchasing and Contracts
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Authorized By:
Robert Bradley, Purchasing Manager
Contact/Phone Number:
Leticia Figueroa/407-665-7119
Background:
RFP-604918-25/PCD was solicited to provide for the improvement to public transit services County-wide, excluding rural boundary, through the addition of micro-transit services to replace portions of the current underutilized fixed-route bus services, while also providing connectivity to the LYNX fixed-route bus service and SunRail. This will be an all-inclusive service from a single provider to include the necessary technology, labor, and vehicles for complete operations management.
This project was publicly advertised and the County received three (3) proposals in response to the solicitation:
• Beefree, LLC DBA Freebee, Miami
• Circuit Transit, Inc., Fort Lauderdale
• River North Transit LLC, Tallahassee
The Evaluation Committee, consisting of Timothy Jecks, Director Budget Office; John Slot, Director of Public Works, and Kristian Swenson, Assistant County Manager, evaluated the proposals, taking into consideration Cost, Recommended Services Area Zones, Customer Service Interface - Software and Call Center, Maximum Pickup Times, Connectivity with Lynx and SunRail, Firm Experience, Grant Assistance Capabilities, and Customer Fare Structure.
The Evaluation Committee, after the initial evaluation of the proposals, invited all three (3) proposers to participate in a standardization exercise that showed a reflection of pricing based on multiple zones and subzones, that includes flexible hours of operations, various customized groups and response times.
At the direction from the Board during the April 22nd, BCC meeting, the Evaluation Committee then received Best and Final Offers (BAFOs) from all three (3) proposers.
The Evaluation Committee, after discussion of the BAFOs recommends award to Beefree, LLC dba Freebee of Miami, FL.
Budget for this contract will be included in the existing 10102 Mass Transit 9th Cent Fund. It is anticipated that $100,000 startup costs will be needed prior to 9/30/25 and the remaining contract amount will be included in the FY26 Adopted Budget.
The total anticipated contract amount will be based upon the negotiated service hour rate of $37.72 and annual cost per vehicle of $141,206. The total number of vehicles in service will be based on demand and estimated to be between 35 and 55 vehicles. The annual contract amount would be between $4.9M and $7.8M based on this range.
The County Manager’s authority to make service level adjustments based on demand shall be limited to the annual amount currently spent on the fixed route transit services being eliminated.
Requested Action:
Staff requests the Board award RFP-604918-25/PCD - Term Contract for Micro-Transit Services to the top ranked firm Beefree, LLC dba Freebee and authorize the County Manager to execute the agreement and adjust service levels going forward based on demand.