Title:
title
Approve and authorize the Chairman to execute a Special Event Permit for the Wekiva Island Fall Fest for six (6) days on Saturday, October 25, 2025; Saturday, November 1, 2025; and Sunday, November 23, 2025 through Wednesday, November 26, 2025, located at 1000 - 1014 Miami Springs Drive, Longwood; (Mary Sue Weinaug, Applicant) District3 - Constantine (Jose Gomez, Development Services Director)
end
Division:
division
Development Services
body
Authorized By:
Jose Gomez, Development Services Director
Contact/Phone Number:
Mary Robinson/407-665-7339
Background:
The Wekiva Island Fall Fest will host a Halloween Costume Contest on Saturday, October 25, 2025, and the annual Big Green Egg cooking demonstration and competition on Saturday, November 1, 2025. The hours of operation will be from 8:00 a.m. to 11:00 p.m. (regular weekend business hours) and amplified sound is proposed between 7:00 p.m. and 10:00 p.m. on October 25, 2025, and between 9:00 a.m. and 10:00 p.m. on November 1, 2025. The number of guests at any given time will be 395. The Applicant has requested extended business hours for Sunday, November 23, 2025, through Wednesday, November 26, 2025. The Applicant has requested that the operating hours be extended from the permitted hours of 8:00 a.m. through 7:00 p.m. to 8:00 a.m. through 9:00 p.m. No additional activities or amplified sound are proposed.
Security and traffic control will be provided by off-duty Seminole County Sheriff’s deputies. The applicant has met all the requirements of the Special Event Ordinance 2024-21 regarding the site plan, certificate of insurance, and security plan which were reviewed and approved by the Seminole County Sheriff’s Office.
An updated Certificate of Insurance must be submitted prior to the Special Event, as the current Certificate expired on September 29, 2025, and must be renewed prior to the Event.
The Event is within the Urban Bear Management area. Special Events occurring outside must keep the area free from accumulated waste. The refuse must be collected and secured within a structure, a bear-resistant container, or removed to a disposal site.
This is the third Special Event of the calendar year. Per Development Order #17-20500038 Section (3) t., four (4) Special Events are allowed per year, not to exceed a total of sixty (60) days. The Paint Out and Spring Fling Special Event was twelve (12) days, the Springs and Strings Special Event was one (1) day, and the Fall Fest is six (6) days. There are forty-one (41) days remaining for Special Events.
Pursuant to Section 30.6.4.2 of the Seminole County Land Development Code (SCLDC), in approving a Special Event, the Board shall make a determination that the proposed event is reasonably compatible with the nearby existing development and does not pose an unreasonable safety or health risk for patrons or neighbors.
Staff finds that the application submitted for this request meets the requirements of Section 30.6.4.2.a.(4), SCLDC, and due to the limited and temporary nature of the event, the security being provided, and the conditions imposed by the Special Event permit, the proposed event is reasonably compatible with surrounding uses and does not pose an unreasonable safety or health risk to patrons.
Requested Action:
Staff requests the Board approve and authorize the Chairman to execute the Wekiva Island Fall Fest 2025 Special Event Permit for October 25, 2025, November 1, 2025, and November 23, 2025 through November 26, 2025, subject to staff’s recommendations included in the attached Special Event Permit.
Note: The Special Event Permit Conditions of Approval (i.e., full details of the above conditions) are contained in the Special Event Permit in this Agenda Memorandum to be issued by Seminole County, if approved by the Board of County Commissioners.