Title:
title
Award IFB-605051-25/LTT One Call Ticket Management to Innovative Data Management, LLC, at an estimated annual amount of $50,000, and authorize the Purchasing and Contracts Division to execute the agreement. Countywide (Stephen Koontz, Deputy Director of Resource Management) Requesting Department - Utilities.
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Division:
division
Administrative Services - Purchasing and Contracts
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Authorized By:
Robert Bradley, Purchasing and Contracts Division Manager
Contact/Phone Number:
Liduvina Torres (407) 665-7117
Background:
IFB-605051-25/LTT will provide a comprehensive one-call ticket management system that receives, screens, and processes utility locate requests, while also offering a web-based platform for tracking, reporting, and team collaboration. This ensures compliance and efficiency with all applicable state and federal regulations (e.g., 811 One-Call laws).
This project was publicly advertised, and the County received one (1) submittal in response to the solicitation. The review committee, consisting of Chris Graybosch, Field Operations Manager, and William Edwards, Utilities Director, reviewed the submittals. Consideration was given to the bidder’s ticket cost and annual ticket processing capacity.
The review committee recommends award to Innovative Data Management, LLC, the lowest responsive and responsible bidder.
Authorization for performance under this Term Contract will be in the form of written Purchase Orders issued and executed by the County. The term contract will take effect on the date of its execution and remain in effect for three (3) years. At the sole option of the County, the agreement may be renewed for two (2) successive periods, not to exceed one (1) year each. The projected cost for five years of service is $250,000.00. The budget for this item is located under BU# 087806 / 087810.
The attached backup documentation includes the Tabulation Sheet, Notice of Recommended Award, and Award Agreement, including the scope of services, which has been provided as part of this agenda item.
Requested Action:
Staff requests that the Board award IFB-605051-25/LTT, One Call Ticket Management, to Innovative Data Management, LLC, at an estimated annual amount of $50,000.00, and authorize the Purchasing and Contracts Division to execute the term contract.