Title:
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Approve “Piggyback” contract with ZHA, Inc. exclusively for the provision of facility construction consulting services and owner’s representation services for various capital facility construction, rehabilitation, renovation and repair projects and authorize the Purchasing Manager to execute the documents. Countywide (Lorie Bailey Brown, CFO/Resource Management Director) Requesting Department - Fleet and Facilities
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Division:
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Resource Management - Purchasing and Contracts
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Authorized By:
Lorie Bailey Brown, CFO/Resource Management Director
Contact/Phone Number:
Stephen Koontz/407-665-7120
Background:
The Fleet and Facilities Department is in need of project management services for various renovation and construction projects. A recent solicitation by the City of St. Cloud for Facility Construction Consulting and Owner’s Representation Services includes a scope that meets the needs of the Department.
Section 3.581 of the Purchasing Policy for Seminole County allows the County to enter into “piggyback” contracts. Pursuant to this policy, the County is permitted to “piggyback” other governmental agency contracts without the need to obtain formal or informal quotations, proposals, or bids for the goods or services needed. The Purchasing and Contracts Division reviewed the solicitation of the City of St. Cloud “RFP-2024-001” for Project Management Services with ZHA, Inc. The solicitation was found to have been a competitive solicitation and therefore a “piggyback” arrangement is permitted.
The “piggyback” Agreement will remain in effect for three (3) years from the date of the City of St. Cloud’s execution on July 31, 2024, and the parties agree that the term may be extended, upon mutual agreement, for two (2) additional one-year periods.
The Original Government Contract is incorporated into the Agreement as Exhibit A, and all the terms and conditions are fully binding on the parties. However, the “piggyback” Agreement includes the County’s standard construction terms and conditions and insurance requirements. Additionally, the County will negotiate and enter work orders/purchase orders with the Vendor in accordance with the County’s Purchasing Policies and Procedures.
Requested Action:
Staff requests the Board approve the “Piggyback” contract with ZHA, Inc. exclusively for the provision of facility construction consulting services and owner’s representation services for various capital facility construction, rehabilitation, renovation and repair projects and authorize the Purchasing Manager to execute the documents.