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Wekiva Island Fall Fest 2024 Special Event Permit - Consider a Special Event Permit for the Wekiva Island Fall Fest for a total of six (6) days on Saturday, October 26, 2024, and Saturday, November 2, 2024, and November 24, 2024, through November 27, 2024, located at 1000 - 1014 Miami Springs Drive, Longwood; (Mary Sue Weinaug, Applicant) District3 - Constantine (Mary Robinson, Project Manager)
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Division:
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Development Services - Planning and Development
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Authorized By:
Rebecca Hammock, Development Services Director
Contact/Phone Number:
Mary Robinson/407-665-7339
Background:
The Applicant is requesting approval of a Special Event Permit for the Wekiva Island Fall Fest. The Wekiva Island Fall Fest will host a Halloween Costume Contest on Saturday, October 26, 2024, and the annual “Big Green Egg” cooking demonstration and competition on Saturday, November 2, 2024.
The hours of operation will be 8:00 a.m. to 11:00 p.m. (regular weekend business hours), and amplified sound is proposed between 7:00 p.m. and 10:00 p.m. on October 26th and between 9:00 a.m. and 4:00 p.m. on November 2nd.
The maximum number of guests at any given time will be three hundred ninety-five (395), consistent with the approved development order.
The Special Event Permit is required because the Applicant has requested amplified sound on October 26th and November 2nd and extended business hours from Sunday, November 24th, through Wednesday, November 27th. The Applicant has requested that the operating hours be extended from 8:00 a.m. to 7:00 p.m. to 8:00 a.m. through 9:00 p.m. The request is to extend closing time by two hours on those days.
No additional activities or amplified sound are proposed.
Security and traffic control will be provided by off-duty Seminole County Sheriff’s deputies. The applicant has met all the requirements of Ordinance 2024-21 regarding site plan, certificate of insurance and security plan, which was reviewed and approved by the Seminole County Sheriff’s Office.
An updated Certificate of Insurance must be submitted prior to the Special Event as the current Certificate expired September 29th, 2024, and must be renewed prior to the Event.
This is the fourth Special Event of the calendar year for Wekiva Island. Per Development Order #17-20500038 Section (3) t., four (4) Special Events are allowed per year, not to exceed a total of sixty (60) days. The Special Events must be approved by the Board of County Commissioners. The Paint Out and Spring Fling Special Event was twenty-two (22) days, the Summer Kick-Off Special Event was one (1) day, this event, the Fall Fest is six (6) days, and the proposed Winter Wonderland Event is twenty-eight (28) days. There are three (3) remaining days for Special Events at this location after the approval of this Event and the Winter Wonderland Event.
Additionally, pursuant to Sec.30.6.4.2 (c)(2), in approving any special event, the Board must determine that the event is reasonably compatible with nearby existing development and does not pose an unreasonable safety or health risk for patrons or neighbors.
Requested Action:
Staff requests the Board approve and authorize the Chairman to sign the Wekiva Island Fall Fest Special Event Permit for six (6) days on Saturday, October 26, 2024, and Saturday, November 2, 2024, and Sunday, November 24, 2024, through Wednesday, November 27, 2024, subject to staff’s recommendations included in the attached Special Event Permit.
Note: The Special Event Permit Conditions of Approval (i.e., full details of the above conditions) are contained in the Special Event Permit in this Agenda Memorandum and will apply, if approved by the Board of County Commissioners.