Title:
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Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #25-003 in the General Fund to transfer $86,000 from reserves to Clerk Finance for the implementation of PaymentWorks. (Jenny Spencer, CPA, MAcc, CGFO, and CFE, Director - Comptroller’s Office)
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Division:
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Clerk of Court
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Authorized By:
Grant Maloy, Clerk of the Circuit Court and Comptroller
Contact/Phone Number:
Jenny Spencer/407-665-7665
Background:
Following is the background from the attached Justification FY25 Budget Amendment Request:
The Clerk’s Office conducted research on automating vendor payments while maintaining security. The research resulted in the discovery of PaymentWorks. PaymentWorks is a secure, cloud-based application that automates vendor onboarding, verification of vendor Tax ID, validation of their banking information, their addresses and verification of suspension and debarment. PaymentWorks ensures that the vendor data is accurate and complete, while reducing the potential risk of vendor fraud. By leveraging the automation and security features of PaymentWorks, the Clerk’s Office will ensure that only vendors that have been properly onboarded, vetted and verified will receive electronic payments.
The complete Justification from the Clerk is attached.
Requested Action:
Staff requests the Board approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #25-003 in the General Fund to transfer $86,000 from reserves to Clerk Finance for the implementation of PaymentWorks.