Title:
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Approval by the Board of County Commissioners (BCC) to appropriate from the Sheriff’s Office Fiscal Year 2023/24 General Fund Budget closeout: (1) $4,532,084.26 in purchase commitments for items not received by 9/30/2024 and (2) $150,000.00 requested to fund the modernization project of the CAFEWEB Case Management System; and approve and authorize the Chairman to execute a Resolution implementing a Budget Amendment Request (BAR) # 25-005 in the General Fund to transfer $4,682,084.26 from reserves for the re-appropriation of the Sheriff’s purchase commitments and Mobile Command Vehicle. Countywide. (Lisa Spriggs, Chief of Administrative Services)
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Division:
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Sheriff's Office
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Authorized By:
Sheriff Dennis Lemma
Contact/Phone Number:
Chief Lisa Spriggs/407-665-6617
Background:
The Sheriff's Office has finalized its financial/budgetary closeout pertaining to FY 2023/24 in accordance with Section 30.50(6), Florida Statutes, which requires all unexpended balances at the end of each fiscal year be refunded to the Board of County Commissioners by October 30, 2024 (i.e. 30 days after the end of the fiscal year). The Sheriff’s Office submitted the FY 2023/24 General Fund Budget Closeout and Return of Funds in the amount of $5,099,469.38 payable to the BCC to the Office of the Clerk of the Circuit Court and Comptroller on October 31, 2024.
The following table recaps the Closeout of the Sheriff’s Office FY 2023/24 General Fund Budget Closeout and requests BCC approval to appropriate:
(1) $4,532,084.26 in carryforward of FY 2023/24 purchase commitments for items not received as of September 30, 2024, and
(2) $150,000.00 in budget savings to fund the initial system architecture of the agency’s CAFEWEB Case Management System Modernization Project.
The resulting return of General Funds after appropriations is $417,385.12.
The following table recaps the Closeout of the Sheriff’s Office FY 2023/24 General Fund Budget Closeout:
The following table details the purchase commitments not completed by September 30, 2024:
Fleet Vehicles and Vehicle-Related Equipment
Represents 51 vehicles, including two ADA compliant corrections transport vans, which have been received or are currently in the outfitting stage at the dealerships pending acceptance by the agency.
Mobile Command Vehicle
The mobile command vehicle was ordered November 2023 with an estimated 20-month order, build and outfitting schedule. Delivery is anticipated in September 2025. This vehicle is being funded with an additional $500,000 received through FDLE from a FY2023/24 state specific appropriation awarded in October 2023.
Technology: Software Applications
Technology applications include current rollouts in progress for a jail management system, agency ERP system, and enhancements to real-time crime technology.
Other Equipment/Supplies
Other Equipment/Supplies include tactical equipment and supplies on order as well as equipment for Corrections.
Requested Action:
Staff requests the Board appropriate from the Sheriff’s Office Fiscal Year 2023/24 General Fund Budget closeout: (1) $4,532,084.26 in purchase commitments for items not received by 9/30/2024 and (2) $150,000.00 requested to fund the modernization project of the CAFEWEB Case Management System; and approve and authorize the Chairman to execute a Resolution implementing a Budget Amendment Request (BAR) # 25-005 in the General Fund to transfer $4,682,084.26 from reserves for the re-appropriation of the Sheriff’s purchase commitments and Mobile Command Vehicle