Title:
title
Award IFB-604816-24/MHH - Utility Bill Printing Services to Matrix Imaging Solutions, LLC dba DataProse, LLC, Coppell, Texas, for the estimated annual amount of $55,622.00, and authorize the Purchasing and Contracts Division to execute the agreement. Countywide (Lorie Bailey Brown, CFO/ Resource Management Director) Requesting Department - Utilities
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Division:
division
Resource Management - Purchasing and Contracts
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Authorized By:
Lorie Bailey Brown, CFO/ Resource Management Director
Contact/Phone Number:
Michael Hall/407-665-7115
Background:
IFB-604816-24/MHH provides a qualified contractor to perform utility bill printing, inserting of flyers, and mailing/emailing services on behalf of the County’s Utility Department. The County has approximately 44,000 water & sewer utility customers and sends out an average of 25,000 printed bills and an average of 17,000 emailed bills each month.
This project was publicly advertised, and the County received three (3) bids in response to the solicitation. The Review Committee, which consisted of Carrie Grein, Senior Financial Division Manager, Utilities Department, Kellie Rupert, Customer Service and Billing Manager, Utilities Department, and Juanita Madera, Office Supervisor, Utilities Department, reviewed the bids. Consideration was given to the contractor’s technical capabilities, project understanding, innovative solutions, reference checks, and bid price. The Review Committee requests award of the agreement to the lowest priced responsive, responsible bidder, Matrix Imaging Solutions, LLC dba DataProse, LLC, Coppell, Texas.
Authorization for performance under this agreement will be in the form of Purchase Orders issued and executed by the County. The agreement will take effect on the date of its execution and will remain in effect for a period of three (3) years. At the sole option of the County, the agreement may be renewed for two (2) successive periods not to exceed one (1) year each. The estimated annual amount for this project is $55,622.00.
Requested Action:
Staff requests that the Board award IFB-604816-24/MHH - Utility Bill Printing Services to Matrix Imaging Solutions, LLC dba DataProse, LLC, Coppell, Texas, for the estimated annual amount of $55,622.00, and authorize the Purchasing and Contracts Division to execute the agreement.