Title:
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Approve the ranking list and authorize staff to negotiate rates in accordance with Section 287.055, Florida Statutes, the Consultants Competitive Negotiation Act (CCNA), and authorize the Purchasing and Contracts Division to execute one (1) agreement for PS-5627-24/TAD - Engineering Services for Septic to Sewer Conversion Projects. Countywide (Lorie Bailey Brown, CFO/Resource Management Director) Requesting Department - Utilities
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Division:
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Resource Management - Purchasing and Contracts
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Authorized By:
Lorie Bailey Brown, CFO/Resource Management Director
Contact/Phone Number:
Tony Durrum, Sr. Procurement Analyst/407-665-7123
Background:
PS-5627-24/TAD will provide professional engineering services in the conversion of private septic systems to the public sewer collection system in phases.
The project was publicly advertised, and the County received four (4) submittals in response to the solicitation (listed alphabetically).
• Baxter & Woodman, Inc.
• CHA Consulting, Inc.
• Hazen
• Kimley-Horn and Associates, Inc.
The Evaluation Committee consisting of Kim Ornberg, Director of Environmental Services; William (Johnny) Edwards, Deputy Director of Utilities Department; Paul Zimmerman, Chief Engineer, Utilities Engineering; Dennis Westrick, Senior Engineer, Utilities Engineering; Matthew Clark, Senior Engineering, Utilities Engineering; and Eka Febrina, Engineer, Utilities Engineering evaluated the submittals and agreed to see presentations from three (3) firms. The Evaluation Committee interviewed these firms considering the following criteria:
• Project Team
• Project Methodology
• Grant Funding for Sanitary Sewer Infrastructure Projects and Administering Grants
• Experience with Similar Projects
• Public Engagement
The attached backup documentation includes the Tabulation Sheet, Presentation Scoring/Summary Sheets, and the Evaluation Summary sheet. The Evaluation Committee recommends that the Board approve the ranking below, authorize staff to negotiate in accordance with Florida Statutes, Section 287.055, the Consultants Competitive Negotiation Act (CCNA), and authorize the Purchasing and Contracts Division to execute one (1) agreement:
1. Hazen
2. CHA Consulting, Inc.
3. Kimley-Horn and Associates, Inc.
Authorization for the performance of services by the Consultant under this MSA shall be in the form of written Work Orders executed by the County and signed by the Consultant. The work and dollar amount for each Work Order shall be negotiated on an as-needed basis and funded within the approved budgeted amounts. Projects will be funded from the following project budgets; 02308030 Septic to Sewer - Wekiva Match; 02408034 Septic to Sewer - Wekiva Approp; 02408036 Septic to Sewer - Wekiva Grant. The term for this MSA will be for a period of three (3) years with two (2) 1-year renewal options. A draft MSA (which includes the scope) has been provided as part of the agenda item and will be used to generate the Award MSA for the Consultant. The Estimated Annual Usage is $1,000,000.00.
Requested Action:
Staff requests the Board approve the ranking list and authorize staff to negotiate rates in accordance with Section 287.055, Florida Statutes, The Competitive Consultants Negotiation Act (CCNA), and authorize the Purchasing and Contracts Division to execute one (1) agreement for PS-5627-24/TAD - Engineering Services for Septic to Sewer Conversion Projects.